We simplify and improve Safety Management System procedures and documentation for shipowners and managers — ensuring compliance with the statutory, regulatory and company requirements.
We specialise in reviewing, restructuring and enhancing Safety Management Systems (SMS), including manuals, procedures, forms and supporting documentation.
Our clients are shipowners and managers seeking to enhance the structure, clarity and practical application of their Safety Management Systems.
We review and restructure existing procedures to eliminate unnecessary content and duplication, enhance clarity and usability, and streamline forms and checklists, maintaining continuous compliance with all applicable statutory, regulatory and company requirements.
To optimise the process, we utilise customised AI-powered software developed specifically for the maritime industry.
Documentation that has progressively expanded, resulting in increased complexity.
The same requirement is repeated across manuals, forms and checklists, leading to inconsistency and lack of clarity.
Procedures that are difficult to follow and effectively demonstrate during SIRE, PSC, Flag State and TMSA audits.
Simplification involves maintaining the core requirements and procedures while presenting them in a clear, structured and practical manner, supporting their consistent understanding and effective application.
We are committed to reviewing and restructuring Safety Management Systems through the expertise of our team and the support of sophisticated, customised AI software. Procedures are consolidated, duplication is removed and the supporting forms and checklists are streamlined, with every change traced back to its regulatory or company source.
Using AI modelling and vector-based search, we create your own internal ChatDoc agent, built exclusively on your Safety Management System and other documentation. Officers ashore and onboard ask questions in plain language and receive a precise answer, together with a reference to the exact procedure it comes from, instead of searching through several manuals. The agent runs within your own environment, so your documentation remains entirely under your control.
We review your existing manuals and documentation to identify duplication, gaps and areas for improvement. Prior to the commencement of the project, we conduct a gap analysis and provide a summary of the findings.
We define the document structure, including the chapter layout, form placement and content to be consolidated, ensuring a clear and consistent structure.
The procedures and forms are simplified to enable end users to navigate the documentation efficiently and manage operations safely. An AI model developed in-house, customised for reviewing, rationalising and performing gap analysis of maritime documentation, allows us to deliver a more streamlined, consistent and efficient process while maintaining professional oversight and quality.
The revised documents and forms are reviewed by our marine professionals against industry requirements and Company procedures to ensure consistency and compliance prior to delivery.
A gap analysis is conducted to ensure that all core regulatory and company requirements are retained throughout the review and restructuring process.
A clear record of all changes is provided, allowing the revised content to be traced back to the original for review and verification.
Plain language and a structure that can be easily understood and followed by the crew and office personnel.
The process is handled with strict confidentiality.
We review your Safety Management System to identify areas for improvement and define the actions required for enhancement.
